00:21:54 Elise Keith: 😊😊😊😊 About This Session 😊😊😊😊 ⏰ 90 minutes ✔️ Recoding? Yes. 🔗🔗 Related Course https://school.lucidmeetings.com/p/10-science-rules-meetings 🎯 Purpose: To explore new developments in meeting science and practice over the past 18 months Today's Leaders 🔮 Your Guides: Dr. Joe Allen and Elise Keith And You! 😊😊😊😊😊😊😊😊😊😊😊😊 00:24:59 James H. Cox: James C 00:27:09 Nancy White- she- on Swinomish lands: My meetings have changed, but success level is consistent. 00:27:14 Elise Keith: 📋 Our Plan ======================= - Intro - Refreshing the 10 Rules - Breakouts: What have you learned? - New Science! - Predicted Trends - Breakouts: What should we know in 2 years? - Closing BLUF (Last 5 min) ------------------------- 00:29:13 Carolyn Walsh: What is your PHD in, Joe? 00:29:42 Joseph Andrew Allen: Organizational Science 00:29:47 Carolyn Walsh: Cool! 00:30:38 Betsy Clayton: Hello to my friend Amy Farrell! 00:31:21 Roxanne Dockter: Love that lawyer cat 00:31:34 Amy Farrell: Hi Betsy! 00:32:55 Scott Gillespie: the name of the verbal analysis firm again, please? 00:33:03 Elise Keith: Riff Analytics 00:41:43 Nancy Settle-Murphy: I'm seeing more asynch conversations to augment real-time conversations, especially as a way to draw in larger #s of people who you don't necessarily need/want in each real-time meeting 00:42:17 Lynda Baker (she, her/s): Yes, Nancy - also finding great tech tools to do that as well! 00:42:38 James H. Cox: Some of us don't have cameras! 00:42:58 Carolyn Walsh: Who led the diversity session? 00:43:27 Roxanne Dockter: I do not see that 00:44:06 Nancy Settle-Murphy: Very cool! 00:44:09 Nancy White- she- on Swinomish lands: You need to click on the red LIVE link in the upper left. See that? 00:44:27 Lynda Baker (she, her/s): I recently used this particular program for creating documentation for a client - look forward to it evolving a bit - but great start! 00:45:59 Patty Brandmaier: on the customs live streaming - how best to monitor to respond to comments someone may add to the transcript? 00:48:27 Nancy Settle-Murphy: I'm concerned that as some people return to the office and some remain WFH, we will return to an uneven playing field across hybrid-remote teams, much as we had prior to Covid. This will play out in meeting design, communication choices, information flow, relationship- building, career opportunities, etc. 00:48:55 Betsy Clayton: That’s a valid concern, Nancy. 00:49:26 Lea Shanley (I am not a cat): ++1 to @Nancy’s comment 00:49:50 Nancy Settle-Murphy: Good HBR article on designing the hybrid office space - https://hbr.org/2021/03/designing-the-hybrid-office 00:50:16 Nancy White- she- on Swinomish lands: +1 on the hybrid challenge. There are things we can do but they ask a lot of folks! 00:50:56 Lynda Baker (she, her/s): I am more hopeful Nancy - that these stronger tech competencies will shape the future. (Naive?) 00:51:18 Lea Shanley (I am not a cat): SpatialChat is a fun online tool for conference “hallway” conversations. 00:51:56 Nancy Settle-Murphy: @Lea - Thanks for the tip! 00:53:03 Lea Shanley (I am not a cat): @Nancy, I’ve seen it used really well, with three rooms set up (1) lobby/conference virtual room; (2) campfire virtual room; (3) calming forest waterfall virtual room. 00:53:41 Cino Adelson: what is the one she's showing now, post it note like look 00:53:43 Angela Shori: What is this tool called in the screenshot? 00:54:10 Betsy Clayton: as someone who ran meetings with lots of feedback via sticky note, I’d have loved a tool to aggregate those in real time for immediate delivery post event! 00:54:58 Nancy White- she- on Swinomish lands: https://www.groupmap.com/ I think 00:55:24 Elise Keith: 🚩🚩 Instructions 🚩🚩 Introduce yourselves, then take turns sharing: What have you learned about meetings? What remains a mystery? ⏰ 8 minutes =================================== 01:11:37 Louis VAREILLE: In presence 01:11:40 Carolyn Walsh: Often ineffective 01:11:43 Elise Keith: Very similar - hurrah remote first company! 01:11:44 Monica Borrell: flying to Minnesota for a week long of meetings and project work 01:11:46 Doug Miron: less focus 01:11:49 Nancy Settle-Murphy: Oct 2019 - video was rare, more were in person 01:11:49 Amy Farrell: October 2019: most of my meetings were in-person, sometimes with one remote participant. 01:11:50 Carrie Berran: All in-person, snacks 01:11:53 Angela Shori: In Oct 2019 I worked onsite at a company that had a distributed workforce, so while I had many in person. Meetings there were usually remote participants as well. 01:11:57 Helle Skot: Lacking engagement, less focus 01:11:59 Carolyn Walsh: SNACKS! 01:11:59 Patty Brandmaier: on the idea of prep - one of my client’s has gotten into the habit/discipline of sending out meeting slides with narration ahead of time, so that they don’t review the slides in the meeting, but focus on the discussion - so people have to come prepared… 01:12:00 Betsy Clayton: I’ve always been a virtual meeting person, but tools have improved significantly! 01:12:02 Angela Shori: Almost all contained video 01:12:03 Roxanne Dockter: Effective, the org I work for is known for google meetings. 01:12:05 KOrr: round a table, more informal interaction 01:12:08 Insikt Intelligence: There was small talk 01:12:10 kristina.rem: Starting 5 minutes 01:12:11 Amy Farrell: Less formal 01:12:14 James H. Cox: Primary meeting type was Teams 01:12:19 kristina.rem: starting 5 minutes late 01:12:37 Betsy Clayton: more spontaneous adjacent conversations. 01:12:42 Jan Migchels: Fysical, time consuming because of travellingtime, not well prepared, not clear goals 01:13:12 Carolyn Walsh: Endless and recurring 01:13:17 KOrr: highly focused 01:13:18 Sioux Redwood: All online and struggling to cope with the new technology 01:13:21 Angela Shori: More meetings, more people in each meeting, less focus 01:13:22 Nancy Settle-Murphy: May 2020 - people scrambling to choose technologies - no standards, so lots of incompatabilities 01:13:25 Louis VAREILLE: Much more people to behave correctly remotely 01:13:27 Lynda Baker (she, her/s): Not as productive as I had hoped! 01:13:29 James H. Cox: More 'my workgroup' meetings just for check-ins 01:13:32 Doug Miron: In May 2020…purposeful 01:13:32 Cyndy Kelchner: phone calls seem strange, instead of Zoom/Teams 01:13:34 Cino Adelson: people were afraid 01:13:36 Helle Skot: global online meetings 01:13:37 Jan Migchels: unsure, searching to what is needed, trying to copy the physical to the online, participants growing in number 01:13:38 Carrie Berran: Virtual, seemed more impersonal 01:13:39 martin West: all remote suddenly - adjusting 01:13:47 Pierre Pilon: Zoom nightmare. Always news user each time. 01:13:51 Louis VAREILLE: Much more people involved … 01:13:58 Carolyn Walsh: You’re on Mute! 01:14:02 Betsy Clayton: my default is now a zoom call instead of a phone meeting 01:14:02 Cino Adelson: was common to hear 'you're on mute' 01:14:06 Patty Brandmaier: seeing my colleagues at home - more connection 01:14:09 Lea Shanley (I am not a cat): ++1 on Patty’s comments and +1000 on Carolyn’s SNACKS! 01:14:22 Nancy White- she- on Swinomish lands: People desperate enough to try new things. 01:14:43 Elise Keith: Right? Loved the vulnerability that opened up! 01:15:16 Jan Migchels: the coffee at home was better than in the office 01:15:36 Nancy White- she- on Swinomish lands: Hm, I think the TYPE of meetings remote vs F2F changed. Versus percentage. 01:15:58 Nancy White- she- on Swinomish lands: Need zero 01:16:07 Nikoletta Tatár: No zero? :D 01:16:07 Nancy Settle-Murphy: Zero percentage in May 01:16:10 Cyndy Kelchner: zero 01:16:14 Nancy White- she- on Swinomish lands: zero for me 01:16:21 Betsy Clayton: I’m also zero, picked 10 01:16:27 Lea Shanley (I am not a cat): 0 01:16:48 Nancy White- she- on Swinomish lands: wOW I'm surprised there were ANY F2F! 01:17:47 Patty Brandmaier: some clients only wanted F2F - lots of walking meetings and F2F socially distanced on decks and patios… 01:18:05 Nancy Settle-Murphy: Wonder how these percentages will change when some people return to the office and some stay remote 01:20:09 James H. Cox: In multi-site companies, that was normal practice 01:20:38 James H. Cox: Perhaps leveling for non-headquarters folks 01:21:19 Lea Shanley (I am not a cat): Zoom fatigue study https://newatlas.com/telecommunications/zoom-fatigue-video-exhaustion-tips-help-stanford/ 01:21:46 Elise Keith: Beer inducing 01:21:48 Angela Shori: draining 01:21:51 Sioux Redwood: Exhausted 01:21:54 Nan Gesche: My eyes are always tired. 01:21:55 Lynda Baker (she, her/s): Need more sleep 01:21:56 Lea Shanley (I am not a cat): Bone tired 01:21:58 Betsy Clayton: mental fatigue 01:22:01 Louis VAREILLE: Sweating 01:22:03 Amy Farrell: Emotionally drained 01:22:04 Nikoletta Tatár: I must close the laptop for the day. 01:22:05 Helle Skot: mental fatigue 01:22:05 Nancy Settle-Murphy: Tiring - ability the think diminishes 01:22:08 Alex Wick - Cascadia Carbon: Bi-polar 01:22:09 Carolyn Walsh: Physically heavy 01:22:09 Carrie Berran: Harder to have energy for after work 01:22:13 Roxanne Dockter: I have night mode on all my devices now 01:22:13 Amy Farrell: disconnected 01:22:15 Monica Borrell: hard to focus 01:22:16 Jorge R: Agree with "mental fatigue" 01:22:19 KOrr: earache 01:22:28 Lynda Baker (she, her/s): Glazed 01:22:29 kristina.rem: just waiting for the meeting to end 01:22:33 James H. Cox: (not having a camera helps!) 01:22:45 Lynda Baker (she, her/s): Get distracted 01:23:10 Nancy Settle-Murphy: https://www.guidedinsights.com/how-video-meetings-mess-with-your-head-and-how-to-make-it-better/ 01:25:38 Nancy White- she- on Swinomish lands: Would love data source on that recovery time. Useful …. 01:26:05 Elise Keith: I think Joe’s book is full of it - will also look for the studies and post with the recording 01:26:09 Nancy White- she- on Swinomish lands: Thanks 01:26:55 Nancy Settle-Murphy: Google calendar let you set a default of 25/50 minute-meetings vs the usual 30/60 min 01:26:57 Nikoletta Tatár: You can change the default in your calendar (outlook, google). 01:27:05 Elise Keith: One of my recent clients mandated a 15 min gap between meetings - all kinds of happy ripple effects 01:27:58 Betsy Clayton: Anke had a great suggestion in our breakout to help combat fatigue - give 5 minutes at beginning so ppl can review supporting materials sent prior to meeting. 01:28:37 KOrr: great tip - I can see that working for my meetings 01:29:02 Louis VAREILLE: It would be great to have access to these two check lists … 01:29:12 Nancy Settle-Murphy: @Betsy - great idea I will use ASAP! 01:29:13 Elise Keith: Totally! On it! 01:29:44 Elise Keith: New rules! 01:32:38 Nancy White- she- on Swinomish lands: Sorry, 7 year old now demands full attention! Must drop. Thanks Elise and Joe! 01:34:00 Roxanne Dockter: Me! I like wearing sweats 01:34:32 Sioux Redwood: Part of shutting off video also has to do with internet connectivity (or lack) 01:34:57 John Keith - Lucid Meetings: Seems like we need explicit “it’s okay to go off video” agreements for working teams. 01:35:14 Betsy Clayton: Great idea, John! (and hello…) 01:35:59 John Keith - Lucid Meetings: And running from one virtual, online meeting directly to another online, virtual meeting is more exhausting than doing the same IRL. Now, more than ever, we need that comfort and clearing break between meetings. 01:36:02 John Keith - Lucid Meetings: (IMO) 01:36:12 John Keith - Lucid Meetings: Hi Betsy! 01:36:30 Betsy Clayton: mandatory 5 minute dance breaks (or just wiggle/stretching time)!!!! 01:36:55 Lynda Baker (she, her/s): How do you make the distinction between referring to this meeting as ON-LINE versus VIRTUAL? 01:36:59 Nancy Settle-Murphy: Zoom is introducing new tools to integrate in-person and remote meeting participants 01:37:02 Louis VAREILLE: What is key from my pov is to create equal conditions - everyone on video, or audio … avoiding unbalanced conditions 01:37:14 Patty Brandmaier: in the hybrid meeting - need to ensure that it does not create an “in” vs “out” dynamics that start impacting culture…another team norm..? 01:37:27 Elise Keith: 🚩🚩 Instructions 🚩🚩 It's the year 2023. We're gathering again. What two questions about running successful meetings do you want to see answered? Prepare to share your questions in chat. ⏰ 8 minutes =================================== 01:37:32 Betsy Clayton: Yes to both Louis and Patty’s points 01:37:35 Joseph Andrew Allen: Completely agree Patty! 01:45:08 Cino Adelson: -How do we deal with hybrid meetings, especially as the facilitator/meeting leader? -What will be the technological advances by then? -How to build a great team virtually? 01:45:17 Nancy Settle-Murphy: Agile world changing https://hbr.org/2021/03/for-an-agile-transformation-choose-the-right-people 01:45:49 Insikt Intelligence: thanks @Nancy 01:45:50 John Keith - Lucid Meetings: @Cino Our group also focused those exact same questions. 01:46:00 Sioux Redwood: Thanks Nancy 01:46:12 Cyndy Kelchner: I need a 5-minute break before my next meeting. Thanks all for the great ideas and conversation! 01:46:17 James H. Cox: Expect that hybrid meetings will always be more 'rich' for the F2F participants 01:46:18 Betsy Clayton: We talked about making sure we avoid inequitable tools or mediocre tools or procedures that only hinder collaboration 01:46:38 Patty Brandmaier: https://sloanreview.mit.edu/article/the-future-of-team-leadership-is-multimodal/?utm_source=feedburner&utm_medium=feed&utm_campaign=Feed:+mitsmr+(MIT+Sloan+Management+Review) 01:46:44 Betsy Clayton: we also noted that we still need technology ‘safety net’ for meetings when services like power aren’t there 01:47:22 Betsy Clayton: finally, how can we build in participation for those who don’t want to speak up in the meeting itself - they need time to process/digest. 01:47:27 Roxanne Dockter: Differences between generational team work and cohesion 01:47:58 Lynda Baker (she, her/s): How will we exploit technology and AI to benefit us? 01:48:06 Lynda Baker (she, her/s): Benefit our participants? 01:48:33 James H. Cox: Have the in-person meeting folks turn around and face away from everyone else :) 01:49:05 John Keith - Lucid Meetings: If nothing else that might build some empathy for the people not in the room! 01:49:50 Lynda Baker (she, her/s): I have asked in person people to work on lap tops along with those online to foster some level setting 01:50:41 Elise Keith: 😊😊😊😊 What to Expect 😊😊😊😊 Previous events and the background research: https://school.lucidmeetings.com/p/10-science-rules-meetings Next event: March 11 3 Keys to a Successful Remote Hiring Process https://info.lucidmeetings.com/interviewing-remote-031121 ✉️ Email with: - The edited recoding - Chat and audio transcripts - Links to science 🚦 We Love Feedback! Lucid: https://lucidmeetings.typeform.com/to/irsadm ================================= 01:50:41 Nancy Settle-Murphy: https://www.guidedinsights.com/creating-a-level-playing-field-across-your-hybrid-remote-team/ 01:51:08 Lynda Baker (she, her/s): Beautiful work LUCID - as usual! 01:51:23 Nancy Settle-Murphy: Thanks so much, Elise, Joe and everyone else! 01:51:26 Judy Rees: Thank you! 01:51:32 Sioux Redwood: Thanks Elise and Jo 01:51:37 John Keith - Lucid Meetings: @Nancy you always have the best material on this stuff :) 01:51:38 Lynda Baker (she, her/s): Lisa send us your cartoon link! 01:51:49 Doug Miron: Thank you Elise and Joe! A well facilitated learning event! 01:52:05 Betsy Clayton: Kudos to all involved! 01:52:14 Nan Gesche: Great session! 01:52:27 Lea Shanley (I am not a cat): ++1 @Nancy rocks! 01:52:33 Patty Brandmaier: THANK YOU! this was awesome as always! 01:52:34 martin West: facilitation becomes even more important going forward 01:52:46 Lynda Baker (she, her/s): @ Martin thank you YES 01:52:56 Tony Pfeiffer, Thought Leader: Shout out to Elise & Joe for being such wonderful and gracious hosts. 01:52:58 Nancy Settle-Murphy: Maintain humanity however and wherever we meet 01:53:05 James H. Cox: It will get better! 01:53:05 Lynda Baker (she, her/s): BLUF - Science is Real 01:53:15 Insikt Intelligence: lisa, can you move your photo so we can see the complete image? 01:53:23 Carrie Berran: Thank you! 01:53:25 KOrr: 17 mins tranistion after a bad mtg! 01:53:35 Lynda Baker (she, her/s): Lisa’s cartoon from New Yorker??? 01:53:54 Elise Keith: Definitely will link to that 01:54:10 Lynda Baker (she, her/s): @ Elise thank you 01:54:16 Connie Whitaker-Johnson: thank you - this was great!! 01:54:20 Elise Keith: And we’ll include Lisa’s drawing in the follow up 01:54:20 Helle Skot: Thank you Elise and Joseph for a super inspiring webinar! Best Helle 01:57:20 Lea Shanley (I am not a cat): @Nancy, I was trying to look at some of the links on your blog post and they were broken. Looking forward to reading your articles! https://www.guidedinsights.com/building-trust-within-virtual-teams-small-steps-add-up/ 01:57:36 Lynda Baker (she, her/s): Which book is this from please? 01:59:06 Elise Keith: https://smile.amazon.com/Suddenly-Virtual-Making-Remote-Meetings/dp/111979367X 01:59:46 Nancy Settle-Murphy: @Lea thanks for letting me know 01:59:57 Lynda Baker (she, her/s): Thank you elise 02:00:23 Elise Keith: Owl.labs 02:00:31 John Keith - Lucid Meetings: What Elise says 02:00:52 Elise Keith: https://owllabs.com/ 02:01:15 Elise Keith: https://www.kubiconnect.com/ 02:02:09 John Keith - Lucid Meetings: The Meeting Owl from owllabs is interesting (we have one). 02:03:28 Lisa Rothstein: https://www.newyorker.com/cartoons/daily-cartoon/daily-cartoon-thursday-june-25th-zoom-hell 02:03:35 Insikt Intelligence: Thanks!!!! 02:03:41 James H. Cox: Thanks, all! Bye! 02:03:47 Lea Shanley (I am not a cat): THANK YOU!